Asset tracking systems are comprised of desktop software, a mobile application, barcode scanners, and barcode labels. These ingredients provide the means to locate physical objects, collect data on its usage and whereabouts, and report on all activity. The system enables businesses of any size to effectively track a collection of assets from when the items are purchased or received, until they are shipped or disposed.

IT Asset Management

IT assets (i.e. IT equipment) are purchased and then deployed or implemented at work stations across multiple locations. Then business needs and personnel change, which scramble the IT setup. This common sequence of events is incredibly difficult to track because of the speed and unpredictability of which it occurs. Monitoring the costs, usage, product details, and locations of the assets accurately is a critical challenge. In order to stay ahead of this potential liability, asset control solutions such as Passport help streamline tracking efforts and reduce associated expenses.

How Does Asset Tracking Work?

Basically, using the hardware with the software helps you identify what you have, monitor the changes in physical location, and account for cost and changes in book value over time.

Know What You Have

Most assets have a unique identifier, such as a serial number or a barcode, so that the item can be individually recognized and tracked. Using the barcode printer will allow you to create your own barcodes and make labels that include critical information such as project name, company logo, asset category, and more. A barcode scanning device allows you to read each barcode so that you can count assets faster and more accurately without having to write anything down manually.


  • Laptops, smartphones, tablets
  • Hardware & machinery
  • Computer accessories
  • Vehicles
  • Construction tools
  • Fixtures and installations
  • Delivery receipts
  • Medical records
  • Financial records
  • Legal documents and contracts
  • Licenses and forms
  • Work/Labor hours
  • Duration at site locations
  • Patients
  • Employees
  • Medical equipment
  • Project time